Newfoundland Breeding Bird Atlas Travel Support
To help offset costs incurred by NF Breeding Bird Atlas volunteers during travel, Birds Canada offers two options to participants: Tax Receipts and Remote Travel Grants.
Birds Canada oversees numerous volunteer bird monitoring programs both nationally and internationally. As a charitable organization, Birds Canada can offer tax receipts for donations. Using a “cheque exchange” process, we are happy to extend this benefit to project-related expenses that volunteers incur as a result of their direct involvement in bird monitoring. Based on Canada Revenue Agency regulations, these expenses must not provide participants any advantage outside the support of survey activities.
Volunteers should record their mileage and keep receipts for other expenses (e.g., food, accommodation, batteries, etc). Receipts must be detailed enough to identify taxes and expense type (e.g., food, beverages, or other costs). If you are not sure whether you can include a certain item, please contact your project coordinator first. Please note that:
- Alcohol expenses will not be reimbursed
- Non-itemized restaurant receipts will not be approved
- Gas purchase and other related automobile expenses are included as part of the mileage calculation; do not include receipts for these expenses
- Survey costs should not be split between applications
After your survey, fill in the form below and return it to Birds Canada, keeping in mind that you will need to provide a cheque, e-mail money transfer (EMT), OR credit card payment equivalent to your total expenses and any additional donations. Once we process your application, we will then send you a cheque for the total amount of your documented expenses and later you will receive a charitable receipt for tax purposes.
Due date: 1 December each calendar year. All applications received after this date will be processed the following calendar year.
Remote Travel Grants are available to help defray expenses incurred by atlas volunteers who undertake atlassing in remote squares. For the purposes of this grant, remote squares are defined as destinations that lack road access, but applications will also be considered for un-surveyed atlas squares that require a drive of longer than four hours from the participant’s home base.
Individuals of all skills levels are welcome to apply for Remote Travel Grants, but funding preference will be given to individuals or teams having bird identification and point count skills that will support completion of atlas square coverage goals: 15 point counts per square and 12-20 hours of general atlassing per square.
Because annual funding to cover Remote Travel Grants is limited, applications for work targeting squares that lack road access will be given priority. However, volunteers considering work in currently un-surveyed squares that have road access but require a drive of more than four hours from their home base are still encouraged to apply. Interested participants should complete the application form below and submit it to the Newfoundland Atlas Office (email@example.com) by June 30, 2021. The projects will be evaluated on a first-come, first-served basis. As the budget available for Remote Travel Grants is limited, you are encouraged to submit your request as soon as possible.